Borrowing Guidelines

NYC Energy Tools is a free resource for City agency employees brought to you by the NYC Department of Citywide Administrative Services Energy Management (DEM) and the CUNY Building Performance Lab (CUNY BPL). CUNY BPL personnel are available to assist with selection of equipment to help diagnose the problems you’re experiencing in your buildings, and to provide any necessary training.

Important: Equipment lending is open to City agency employees only.

How to borrow equipment

Request equipment

If you know exactly what you want to borrow, you can log in, add equipment to your cart and check out with your project information.

Receive equipment

Once we confirm your request, it takes one or two days to prepare the equipment and make it available for pick-up or send via courier service.

Need help?

If you require assistance or want to be sure you’re selecting the right equipment, contact us. We’ll respond within one business day.

Some instruments are in high demand and may have a waiting list established.

Please be sure to confirm availability with us before making any project arrangements to avoid any delays.

How to return equipment

In person

  1. Contact our Equipment Specialist, Felix Rodriguez, at frodriguez3@ccny.cuny.edu
  2. Schedule a time and day to drop-off equipment at our downtown office:

CUNY Building Performance Lab

96 Greenwich Street 4th floor,

New York, NY 10006

We’re located near the 1 train Rector St. station, between Greenwich St. and Rector St.

Via FEDEX

  1. Contact our Equipment Specialist, Felix Rodriguez, at frodriguez3@ccny.cuny.edu
  2. Prepare the equipment you will be returning by using your own box or request a box from FEDEX for free
  3. Wait for a FEDEX prepaid Return Label from Felix Rodriguez
  4. Attach FEDEX prepaid Return Label to Box
  5. Drop off the box at any authorized FEDEX location near you

Equipment considerations

Electrical power meters

Borrowers are required to agree they will have a licensed qualified electrician install power meters on electric panels or other location with a line voltage above 12 volts.

Infrared cameras

Infrared cameras have a maximum loan period of two weeks. If more time is needed, borrowers will must request an extension to the loan prior to the return due date. 

Ultrasonic flow meters

Ultrasonic flow meters are very challenging to set up and operate properly. We can provide guidance and training at the point of pick-up, and can also arrange agency outreach onsite installation.

Software

Data loggers and proprietary software associated with any tools borrowed will be made available to the borrower during the duration of the loan.

Lost or damaged equipment

By signing the NYC Energy Tools Equipment Loan form or requesting equipment via this website, the borrower agrees to return equipment in the same condition it was in when borrowed. Borrowers who lose or damage equipment, must replace the equipment in kind or the full replacement value of the items. Should the items become damaged, the borrower is responsible for repairs and/or replacements.

If a third party consultant uses the equipment on the borrowers behalf, the borrower agrees to either acknowledge responsibility for the equipment or obtain a written acknowledgement of said responsibility by the consultant via email.

Courier service

We employ a courier service, available to all 5 borough in New York City (only available to City agency employees).

We recommend that first-time users do a pick-up the first time to familiarize themselves with NYC Energy Tools.