Borrowing Guidelines

NYC Energy Tools is a free resource for City agency employees brought to you by the NYC Department of Citywide Administrative Services Energy Management (DEM) and the CUNY Building Performance Lab (CUNY BPL). CUNY BPL personnel are available to assist with selection of equipment to help diagnose the problems you’re experiencing in your buildings, and to provide any necessary training.

Please note that NYC Energy Tools is open to City agency employees only.

Borrowing Procedure

There are two ways to borrow: 

  1. If you know exactly what you want to borrow, you may add equipment to your cart and check out with your contact information, and City agency affiliation and project information.
  2. If you require assistance or want to be sure you’re selecting the right equipment, you may contact us. We’ll respond within one business day with information regarding tool availability and to gather more information about the project to ensure you’re getting the proper equipment.
  3. Once you confirm, it takes one or two days to prepare the instrument and make it available for pick-up or sent via courier service.

Some instruments are in high demand and may have a waiting list established. Please be sure to confirm availability with us before making any project arrangements to avoid any delays.

Equipment Considerations

  • Electrical power meters: Any electric power meter requiring installation on an electric panel or other location with a line voltage above 12 volts, must be installed by a licensed qualified electrician. Borrowers are required to agree they will have a qualified electrician install the meter.
  • Infrared Camera: Infrared cameras have a maximum loan period of two weeks, and borrowers will need to request to extend the loan time reservation prior to due date if needed for more time. 
  • Ultrasonic flow meters: Ultrasonic flow meters are very challenging to set up and operate properly. The FELL can provide guidance in its use with training at the point of pick-up, and can also arrange an agency outreach for an onsite installation.
  • Software: Data loggers and proprietary software programs associated with any tools borrowed from the Field Equipment Lending Library will be made available to the borrower during the duration of the loan.

Lost or Damaged Equipment

By signing the NYC Energy Tools Equipment Loan form or requesting equipment via this website, the borrower agrees to return equipment in the same condition it was in when borrowed. Borrowers who lose or damage equipment are asked to replace the equipment with the same model item or the all replacement value of the items. Should the items become damaged the borrower is responsible for repairs and/or replacement of the items. 

Courier Service

We employ a courier service, available to all 5 borough in New York City (only available to City agency employees). We recommend that first-time users do a pick-up the first time to familiarize themselves with NYC Energy Tools.