Borrowing Guidelines

NYC Energy Tools is a free resource for City agency employees brought to you by the NYC Department of Citywide Administrative Services Energy Management DEM and the CUNY Building Performance Lab CUNY BPL. CUNY BPL personnel are available to assist with the selection of tools to help diagnose problems with or take measurements in your buildings, and to provide applicable training.

warning Eligibility
Equipment lending is open to City Agency employees only.

How to Borrow Tools

  1. Login to your NYC Energy Tools account. If you don’t have an account, you can request one.
  2. Find what you need by browsing the tool catalog or tool kits and add the desired tools and quantity to the cart.
  3. Submit a loan request by providing information about your project, reading and agreeing to the Terms of Tool Loan.
  4. Receive the tools after we confirm your loan request. It takes one or two days to prepare the tools and make them available for pick-up or send via courier service.

To ensure you follow the proper procedure for requesting and returning tools, please use the Tool Distribution Checklist.

warning Availability
Some tools are in high demand and may have a waiting list established. Please be sure to confirm availability with us before making any project arrangements to avoid any delays.

How to Return Tools

Please use the Tool Distribution Checklist to ensure you have everything you need to successfully receive and return the tools.

Returning In Person

  1. Contact our Equipment Specialist, Felix Rodriguez, at frodriguez3@ccny.cuny.edu
  2. Schedule a time and day to drop-off tools at the downtown location:

Field Equipment Lending Library
31 Chambers St,
New York, NY 10007

Located near the 4 5 6 trains at Brooklyn Bridge-City Hall station, the J Z trains at Chambers St. station, and the R W trains at City Hall station.

Returning Via FedEx

  1. Contact our Equipment Specialist, Felix Rodriguez, at frodriguez3@ccny.cuny.edu
  2. Prepare the tools you will be returning by using your own box or request a box from FEDEX for free
  3. Wait for a FEDEX prepaid Return Label from Felix Rodriguez
  4. Attach FEDEX prepaid Return Label to Box
  5. Drop off the box at any authorized FEDEX location near you

What to Consider Before Borrowing

Electrical power

Electrical Power Meters

Borrowers are required to agree they will have a licensed qualified electrician install power meters on electric panels or other location with a line voltage above 12 volts.

Infrared camera

Infrared Cameras

Infrared cameras have a maximum loan period of two weeks. If more time is needed, borrowers will must request an extension to the loan prior to the return due date.

Flow meter

Ultrasonic Flow Meters

Ultrasonic flow meters are very challenging to set up and operate properly. We can provide guidance and training at the point of pick-up, and can also arrange agency outreach onsite installation.

Software

Software

Data loggers and proprietary software associated with any tools borrowed will be made available to the borrower during the duration of the loan.


info Need Help?
If you require assistance or want to be sure you’re selecting the right equipment, contact us. We’ll respond within one business day.

Lost or Damaged Tools

By signing the Tool Loan form or requesting tools via our website, the borrower agrees to return tools in the same condition they were in when borrowed. If tools are lost, stolen or damaged, borrowers are responsible for either replacing the tools in kind or reimbursing FELL for the full replacement value of the items. If the borrower moves the tools to a different facility, borrower must notify NYC Energy Tools of the new location.

warning Responsibility
If a third-party consultant uses the tools on the borrower’s behalf, the borrower automatically assumes and acknowledges responsibility for the tools and is still responsible for replacing or reimbursing the full cost for any lost, stolen or damaged tools.

Courier Service

We employ a courier service, available to all five boroughs in New York City (only available to City agency employees). For more information about how to use the courier service, please contact our Equipment Specialist, Felix Rodriguez, at frodriguez3@ccny.cuny.edu

info First time here?
We recommend that first-time users do a pick-up to familiarize themselves with NYC Energy Tools.

Terms of Tool Loan

The borrower assumes full responsibility for the items borrowed. Should the items become lost or stolen, the borrower is responsible for the replacement or the replacement value of the items. Should the items become damaged the borrower is responsible for repairs and/or replacement. If items are moved to a different facility, borrower must notify CUNY BPL via email. If a third party consultant uses the items on the borrowers behalf, the borrower agrees to either acknowledge responsibility for the items or obtain a written acknowledgement of said responsibility by the consultant via email. Refer to our Borrowing Guidelines for more detail on the borrowing process.